Ops Suite is the operations-team starter pack: Pilot Pro + Ledger Pro + Keystone Pro at $239/mo CAD (a-la-carte sum: $247/mo; bundle savings ~$8/mo). The right bundle for the SMB operations team running project management, accounting, and ticketing at the Pro tier without paying for the heavier consumer suites.
Why Ops Suite? Single vendor, single login, single billing line, single CSM relationship - replacing three USD-priced incumbents with one CAD-priced subscription. Cross-app workflow (Ledger to Pilot to Keystone) means your data flows correctly between products without Zapier glue.
Each product at the Pro tier ships the core SMB functionality: Ledger Pro covers up to 3 entities with live consolidation, Asset Management, Cost Allocation, Founder Hours, Customer Invoicing, AP/Vendor Bills, GST/HST. Pilot Pro adds AI Estimate + AI Proposal engines plus Ledger time sync. Keystone Pro covers 5 agents with MCP read/write, cross-app routing, asset linking, automation, CSAT.
15-day free trial - No credit card - CAD-pricedA typical SMB ops team runs three core tools: a project tool ($40-$100/mo CAD), an accounting tool ($50-$150/mo CAD), and a ticketing tool ($100-$300/mo CAD). Stack them: $190-$550/mo CAD across three USD vendors, three logins, three credit card lines, three separate CSMs (if any).
None of them talk to each other natively. Your project tool doesn't know your accounting tool. Your ticketing tool doesn't see your project status. Your accounting tool doesn't post time entries automatically. You either pay for separate integration glue (Zapier $30-$80/mo CAD) or manually copy data across three tools.
Cross-app workflows are the gap. When a Keystone ticket needs a Pilot project, you create both manually and copy the IDs. When a Pilot project produces an asset, you manually add it to Ledger. When a Ledger expense ties to a project, you tag it after the fact. Hours of admin per week.
Ops Suite bundles all 3 at the Pro tier for $239/mo CAD - $400+/mo cheaper than equivalent USD stacks. Cross-app flow is native (Pilot time syncs to Ledger COGS automatically, Keystone tickets link to Ledger Asset Register automatically, Pilot projects can spawn Keystone tickets and vice versa).
Ops Suite at $239/mo CAD includes Pilot Pro + Ledger Pro + Keystone Pro. Single Vastura subscription, single login, single billing line, single CSM. The bundle savings (~$8/mo vs a-la-carte) plus the elimination of integration glue (Zapier $30-$80/mo) means real net savings of $40-$90/mo CAD vs running these tools separately.
Cross-app workflow is the structural value. Pilot time entries post to Ledger as Founder Hours / project COGS automatically. Keystone tickets can attach to Ledger Asset Register entries and Pilot project tasks - closing the ticket also closes the upstream task. Cross-app MCP bridge means Conductor can operate all three from one chat (the Conductor Pro subscription is separate but bundles cleanly).
Ledger Pro at $39/mo - up to 3 entities live consolidation, Asset Management, Cost Allocation, Founder Hours, Customer Invoicing, AP/Vendor Bills, GST/HST. Pilot Pro at $59/mo - 3 workspaces, AI Estimate + AI Proposal, Ledger time-sync to COGS, FMV to Asset Register, client + service-provider portal, unlimited team. Keystone Pro at $149/mo - up to 5 agents, MCP read/write (8 tools), cross-app routing, asset linking, automation, CSAT, role-scoped ACL.
Built for the SMB operations team of 3-10 people running project work + accounting + structured support tickets. If your team is smaller (solo PM, single-entity bookkeeping), start with the individual Starter tiers. If your team is larger or multi-entity holdco, move to the Pro Suite at $389/mo (all 6 chassis apps) or Enterprise Suite at $1,159/mo (all 6 at Enterprise).
Three full Pro-tier chassis apps bundled into one Ops Suite subscription - everything an SMB ops team needs for projects, books, and tickets.
Up to 3 workspaces with cross-project dependencies, critical path, resource capacity, Ledger time-sync, AI Estimate Engine, AI Proposal Engine, client portal, service-provider portal, FMV to Asset Register pipeline, unlimited team members.
Up to 3 entities with live consolidation, full Asset Management with CCA classes, Cost Allocation rules, Founder Hours to COGS labour costing, Customer Invoicing with per-entity branding, AP / Vendor Bills with capture, GST/HST multi-province, Intercompany auto-post.
Up to 5 agents with full MCP bridge (8 read/write tools), cross-app ticket routing, asset linking to Ledger Asset Register, automation rules, CSAT surveys, role-scoped ACL, Resend per-entity sending domain.
Pilot time entries auto-post to Ledger as project COGS. Keystone tickets can attach to Pilot tasks and Ledger Asset Register entries. Pilot projects can spawn Keystone tickets. Cross-app status sync.
Eight tools per app exposed via MCP - 24 tools total. Conductor (separate subscription) can operate Pilot + Ledger + Keystone in one chat. Cross-app workflows scheduleable through Conductor cron at Pro+ tier.
AI Estimate Engine takes a project scope and returns a quantified estimate. AI Proposal Engine generates a brand-voice client-facing proposal document. Replaces $50-$120/mo CAD of separate proposal-writing tools.
Pro tier ships the ITIL 4 alignment foundation - 30 practices mapped in the dashboard (full dashboard at Enterprise). Keystone is the only SMB-tier ticketing tool we've benchmarked with ITIL 4 practice alignment.
Pro tier covers up to 3 entities with live consolidation. Holdco view rolls up P&L, balance sheet, cash flow across all 3 entities. Sufficient for the multi-entity SMB without the cost of Enterprise (~$129/mo for unlimited).
Tickets in Keystone can attach to specific assets in the Ledger Asset Register. Full repair history, depreciation, and CCA class visible from the ticket. Closes the ticket-to-asset loop.
Hours logged in Pilot post to Ledger as Founder Hours / project COGS automatically. Costed labour rates per role per entity. Margin reporting updates live. No Zapier glue.
Internal KB + customer-facing FAQ surface. CSAT surveys auto-send on resolution. Trend dashboards by agent, team, queue.
One Vastura CSM for all 3 apps. One billing line on your credit card. One renewal date. One support email. Drops the operational complexity vs three separate vendors.
| Feature | Vastura | Industry SMB average |
|---|---|---|
| Single vendor / single login | ✓ | × typically 3 vendors |
| Cross-app workflow (Ledger to Pilot to Keystone) | ✓ | × |
| CAD-priced (no FX surcharge) | ✓ | × |
| MCP bridge across all 3 apps | ✓ | × |
| AI Estimate + Proposal engines (via Pilot) | ✓ | × |
| ITIL 4 alignment (Keystone) | ✓ | × rare in SMB tier |
| Per-entity consolidation (Ledger) | ✓ from Pro | × |
| Single CSM relationship | ✓ | × |
| Single billing line | ✓ | × |
| Time-tracking to COGS labour cost | ✓ | × requires Zapier glue |
| Asset linking (Keystone to Ledger Asset Register) | ✓ | × |
| KB + CSAT (Keystone Pro) | ✓ | ✓ Pro+ |
| Bundle savings vs a-la-carte | ✓ ~$8/mo (plus integration glue savings) | × |
| Up to 3 entities (Ledger Pro) | ✓ | × |
| Up to 3 workspaces (Pilot Pro) | ✓ | ✓ |
| Up to 5 agents (Keystone Pro) | ✓ | partial |
| Audit log on every write across 3 apps | ✓ | partial |
Ops Suite at $239/mo CAD beats a 3-vendor USD stack by $200-$400/mo CAD when you include FX surcharge and integration glue. The structural value isn't just price - it's the cross-app flow. Pilot time to Ledger COGS, Keystone tickets to Ledger Asset Register, Pilot projects to Keystone tickets - all native, all included.
If your team is solo or single-entity, start with the individual Starter tiers ($29 + $29 + $49 = $107/mo). If you're multi-entity or running 5+ agents, move to the Pro Suite at $389/mo (all 6 chassis) or Enterprise Suite at $1,159/mo. Ops Suite is the right bundle for the 3-10 person ops team that doesn't need Studio or LP at the Pro tier.
Every tier includes a 15-day free trial. Cancel anytime. Annual billing saves 25%. All prices in Canadian dollars.
SMB operations team running Pilot + Ledger + Keystone at Pro tier
15-day free trial - Cancel anytime - CAD-priced - No FX surcharge
Four personas we built this product for. Find yours below.
Marcus runs a 5-person SMB ops team. Ops Suite at $239/mo handles their project work (Pilot), books (Ledger 2 entities), ticket queue (Keystone 5 agents). Cross-app flow eliminates ~6 hours/week of manual integration work.
Best fit: Ops Suite
Lisa runs 3 entities under one holdco. Ops Suite at $239/mo gives her Ledger Pro 3 entities + Pilot 3 workspaces + Keystone 5 agents. Per-entity Ledger + cross-entity Pilot consolidation + cross-app ticket routing.
Best fit: Ops Suite
Devon's agency manages projects + accounting + tickets for 6 SMB clients. Ops Suite covers his agency's own ops at $239/mo; each client gets a separate Vastura account. Per-client billing tracked in his Ledger.
Best fit: Ops Suite
Sarah's consulting firm sells projects + tracks time + invoices clients + handles support tickets. Ops Suite Pro tier handles all 4: Pilot for projects, Ledger for invoicing/AR, Keystone for client support, cross-app flow for time-to-invoice.
Best fit: Ops Suite
Vastura is a stack, not a single tool. Each product passes data into the next so you stop running glue scripts and CSV exports.
Pilot time entries post to Ledger as Founder Hours / project COGS automatically each weekly close. Costed labour rates per role per entity. Margin reporting updates live in Ledger project P&L.
Pilot time -> Ledger JE -> Project COGSInternal-build projects that produce IP feed FMV into Ledger Asset Register on completion. CCA class assigned at handover.
Pilot completion -> Ledger Asset -> CCA scheduleTickets attach to Ledger Asset Register entries. Full repair history, depreciation, and CCA class visible from the ticket.
Keystone ticket -> Ledger Asset -> Service logTickets needing project work spawn Pilot tasks with the ticket as parent. Cross-app status sync.
Keystone ticket -> Pilot task -> Bi-directionalAdd Conductor Pro at $49/mo to get an AI agent that operates all 3 Ops Suite apps via MCP. One chat, three apps, full audit log.
Conductor chat -> MCP across 3 apps -> Cross-app actionAdd Studio Pro at $99/mo to get brand voice corpus for Pilot's AI Proposal Engine. Proposals sound brand-correct automatically.
Studio voice -> Pilot AI Proposal -> Branded PDFAdd Marketing Suite Pro at $99/mo to spawn Pilot projects from Marketing Suite campaigns automatically. End-to-end campaign management.
Marketing campaign -> Pilot project -> DeliveryAdd LP Pro at $109/mo to bring storefront ops into the Ops Suite. LP orders post revenue to Ledger; LP tickets route to Keystone; LP service products spawn Pilot projects.
LP storefront -> Ops Suite cross-app -> Full ecommerce opsEvery Vastura tier includes a 15-day free trial. No credit card is required up front - you only enter payment when you decide to keep the subscription past day 15. If you cancel within the trial window, your data stays accessible in read-only mode for 30 days so you can export everything cleanly.
If you subscribe and decide within 15 days that Ops Suite is not the right fit, contact support and we refund the prorated month in full - no questions, no retention call. Annual subscribers get a prorated refund on unused months minus a 5% admin fee, processed back to the original payment method within 7 business days.
Yes - your data is yours. Vastura supports full CSV / JSON / PDF export across every product. Ops Suite exports include all transactional records, configuration, audit log entries, and attachments. We also provide a Cutover Toolkit (Enterprise tier) for migrating to or from competing platforms with mapping templates included.
Multi-entity is native, not an afterthought. From the Pro tier upward, you can run multiple businesses (Inc / sole prop / partnerships) under one login with per-entity books, branding, and identity. The Enterprise tier unlocks unlimited entities plus consolidated reporting across the holdco. One operator, multiple businesses, one subscription instead of one-per-entity.
Vastura Ltd is Alberta-incorporated and built specifically for Canadian operators. USD-priced SaaS hits Canadian SMBs with a 35-40% FX surcharge after exchange and credit card cross-border fees. We price in CAD, charge in CAD, and write all tax surfaces (GST/HST, CCA, T2 prep) to Canadian rules first. International expansion comes later, but Canada is home base.
All Vastura data sits on Cloudflare's enterprise tier with end-to-end TLS 1.3, at-rest encryption, role-based access control, and a full audit log on every write. We're on the SOC 2 Type 1 - Type 2 roadmap (Type 1 target Q2 2027) and ISO 27001 (Q1 2028). PIPEDA compliance is built in by default - Canadian data residency is on the roadmap for late 2026.
The honest answer: most SMB-tier alternatives are single-tool, USD-priced, and don't talk to each other. Vastura's moat is the integrated stack - Ledger feeds Pilot feeds Studio feeds Launch Pad through the MCP bridge, and CAD-pricing means no FX surcharge. We don't claim to beat every dedicated single-tool incumbent on every micro-feature, but we beat the total cost of running 6 separate USD SaaS subscriptions glued together with Zapier.
No. Onboarding is guided - connect your bank or Shopify, walk through the entity wizard, and you're posting transactions or running storefronts within the first 30 minutes. The optional MCP layer (for AI agent operation) does benefit from a technical user, but the dashboard, reports, and day-to-day workflow are designed for the operator-without-an-IT-department.
Upgrades are prorated and instant - switch from Starter to Pro and you only pay the difference for the remaining days in the cycle. Downgrades take effect at the next renewal so you keep what you paid for. The Conductor agent can also recommend tier changes based on actual usage patterns at the Pro tier and above.
Yes - annual billing is 25% off the monthly rate, applied across every tier and every product. Registered Canadian non-profits and charities can apply for an additional 20% discount (contact support with your CRA registration number). Bundle suites (Ops / Ecomm / Pro / Enterprise) include built-in discounts on top of that.