Inventory tracks SKUs across single or multi-warehouse operations, posts the COGS journal to Ledger when a sale closes, and supports agent operation via Conductor at the Enterprise tier. Per-entity inventory ledgers at Pro+ mean each Vastura entity has its own SKU master with full audit trail.
Inventory Starter at $29/mo CAD covers single-warehouse SMBs tracking up to 500 SKUs with barcode + photo per SKU and reorder alerts. Pro at $79/mo unlocks multi-warehouse, unlimited SKUs, reorder pacing engine, low-stock alerts, and direct Ledger COGS posting. Enterprise at $139/mo adds per-entity inventory ledgers and Conductor-operable agent access.
Built for the Canadian SMB operator running 1-10 warehouses or fulfillment locations who needs proper SKU lifecycle tracking, automated reorder pacing, and direct posting to a real general ledger - without paying $200+/mo per warehouse like the popular USD inventory platforms charge.
15-day free trial - No credit card - CAD-pricedMost SMB inventory tools fall into two camps. Camp one is the spreadsheet replacement - $25-$50/mo CAD, single warehouse, no COGS journal posting, no real audit trail. Camp two is the full ERP-lite - $150-$400/mo CAD per warehouse, multi-warehouse, but priced for mid-market and not for the 1-5 warehouse SMB.
Neither camp posts a proper COGS journal to your accounting tool. Camp one doesn't try; camp two assumes you have a separate ERP that handles the accounting integration. So as an SMB operator you end up with one tool tracking inventory, a second tool doing the accounting, and a Zapier-or-CSV bridge between them - which breaks every time the upstream API changes.
Multi-entity is also broken. The popular tools assume one inventory master per subscription. If you run 3 brands or 3 entities with separate books, you either run 3 separate subscriptions ($75-$1,200/mo CAD total) or you smush everything into one inventory master and lose per-entity COGS attribution. Neither answer is correct for a multi-entity SMB.
Vastura Inventory is built to fit between Ledger and Launch Pad - posting COGS journals correctly per entity, tracking SKUs per warehouse and per entity, with optional Conductor agent operation at Enterprise so the SKU master can be updated through natural language.
Inventory Starter at $29/mo CAD is the entry tier - single warehouse, up to 500 SKUs, barcode + photo per SKU, reorder alerts, email support. Fits the single-warehouse SMB with modest SKU count. Replaces a spreadsheet without adding the complexity of full multi-warehouse setup.
Inventory Pro at $79/mo CAD unlocks multi-warehouse (track stock across multiple locations), unlimited SKUs, reorder pacing engine (auto-suggests reorder quantities based on velocity), low-stock alerts at configurable thresholds, COGS auto-post to Ledger on every sale, and priority support. Per-entity inventory routing means each Vastura entity has its own SKU master.
Inventory Enterprise at $139/mo CAD adds per-entity inventory ledgers (fully separate SKU master + valuation per entity), Conductor agent operations (Conductor calls Inventory MCP tools to update stock, run reorder workflows, and post journals), API access, and dedicated CSM. The Enterprise tier is for the multi-entity holdco running cross-entity inventory operations.
Critical: Inventory is attached to Ledger by design. When a sale closes (either via Launch Pad or manually), Inventory posts the COGS journal to the correct entity's Ledger automatically. Multi-warehouse SMBs avoid the inventory-vs-accounting reconciliation nightmare entirely.
Ten modules covering SKU lifecycle, multi-warehouse, reorder pacing, and Ledger COGS posting - all priced for the Canadian SMB inventory operator.
Full SKU master with barcode, photo, supplier, cost, retail price, weight, dimensions. Lifecycle stages: active, low-stock, out-of-stock, discontinued. Per-SKU audit log captures every quantity change with operator + timestamp.
Track stock across multiple physical warehouses, 3PL locations, or fulfillment centers. Cross-warehouse transfers with shipping cost capture. Per-warehouse low-stock alerts. Critical for SMBs with regional fulfillment or split storage.
Pro+. Auto-suggests reorder quantities based on velocity (last 30/60/90 days of movement) and lead time. Reorder pacing report ages your SKUs by days-of-cover and flags the ones approaching stockout.
Configurable thresholds per SKU or per category. Alerts via email, in-app notification, or Keystone ticket. Cross-warehouse aggregation so multi-warehouse SMBs can rebalance before stockout.
Each SKU stores a barcode (UPC, EAN, or custom) and at least one photo. Barcode scanner integration via mobile camera. Photo helps your team identify SKUs at receiving and pick-pack.
When a sale closes (via Launch Pad or manual), Inventory posts the COGS journal to Ledger automatically. Per-entity routing - each entity's sale posts to its own Ledger. Cross-warehouse transfers can post intercompany if entities differ.
Enterprise tier. Fully separate SKU master + valuation per Vastura entity. Cross-entity transfers handled with proper intercompany accounting. Multi-entity holdcos finally get per-entity COGS attribution.
Enterprise tier. Inventory MCP tools exposed to Conductor: list_skus, update_stock, run_reorder, get_movement, post_cogs. Conductor can run overnight inventory checks, draft supplier POs, and post journals.
REST API for read/write access to Inventory data. Useful for SMBs with custom ERP integrations, 3PL connectors, or proprietary fulfillment workflows.
Reports view: aging by days-of-cover, slow-movers (last 90 days no movement), fast-movers (top 10% velocity), stockout risk (next 30 days). Exports to CSV or PDF for inventory review meetings.
| Feature | Vastura | Industry SMB average |
|---|---|---|
| Multi-warehouse | ✓ Pro+ | ✓ Pro+ |
| SKU lifecycle tracking | ✓ from Starter | ✓ |
| Reorder pacing + low-stock alerts | ✓ Pro+ | ✓ Pro+ |
| Per-entity inventory ledgers | ✓ Enterprise | × |
| Direct Ledger journal posting (COGS) | ✓ Pro+ | partial |
| Barcode + photo per SKU | ✓ from Starter | ✓ |
| Agent-operable via Conductor (MCP) | ✓ Enterprise | × |
| CAD-priced (no FX surcharge) | ✓ | × |
| Reorder pacing engine (velocity-based) | ✓ Pro+ | partial |
| Cross-warehouse transfers | ✓ Pro+ | ✓ |
| Intercompany cross-entity transfers | ✓ Enterprise | × |
| API access (REST) | ✓ Enterprise | ✓ Enterprise |
| Audit log on every quantity change | ✓ all tiers | partial |
| Mobile barcode scanner | ✓ | ✓ |
| Slow-mover / fast-mover reports | ✓ Pro+ | ✓ |
| Supplier master + lead time tracking | ✓ Pro+ | ✓ |
| Per-warehouse low-stock thresholds | ✓ Pro+ | ✓ |
Inventory Pro at $79/mo CAD with multi-warehouse, unlimited SKUs, reorder pacing, low-stock alerts, and Ledger COGS auto-post is competitive against single-warehouse-only USD entry-tier tools that cost $50-$80/mo CAD with FX. For multi-warehouse SMBs, the relevant USD comparison is $150-$300/mo CAD - so Pro is roughly half the cost.
Inventory Enterprise at $139/mo CAD is the only SMB-tier inventory platform we've benchmarked with Conductor agent operability. If you're running cross-entity inventory across a Vastura stack and want overnight reorder workflows running autonomously, this is the tier.
Every tier includes a 15-day free trial. Cancel anytime. Annual billing saves 25%. All prices in Canadian dollars.
Single-warehouse SMB tracking under 500 SKUs
Multi-warehouse SMB with reorder pacing
Multi-entity inventory + Conductor agent operations
15-day free trial - Cancel anytime - CAD-priced - No FX surcharge
Four personas we built this product for. Find yours below.
Pat runs a single-warehouse Shopify store with ~300 SKUs. Starter at $29/mo covers it - barcode scanning at receiving, low-stock email alerts, photos for the team. Upgrades to Pro when she opens a second warehouse.
Best fit: Inventory Starter
Marcus runs a Shopify store with two warehouses (East + West). Pro at $79/mo handles multi-warehouse, reorder pacing for each, COGS auto-post to Ledger. Saves him 2 hrs/wk vs manual COGS journals.
Best fit: Inventory Pro
Lisa's holdco runs 4 brands with shared inventory in 2 warehouses. Enterprise at $139/mo gives per-entity ledgers (each brand's COGS posts to its own Ledger), intercompany transfers handled correctly, Conductor runs nightly reorder check.
Best fit: Inventory Enterprise
Devon's 3PL serves 6 SMB clients. Enterprise gives him per-client inventory ledgers (each client sees only their SKUs), Conductor agent runs cross-client reorder checks overnight. Throughput per ops person up significantly.
Best fit: Inventory Enterprise + Conductor
Vastura is a stack, not a single tool. Each product passes data into the next so you stop running glue scripts and CSV exports.
When an Inventory sale closes (via LP or manual), the COGS journal posts to Ledger automatically with proper per-entity routing.
Inventory sale -> Ledger COGS JE -> Per-entity P&LLP products sync to Inventory SKU master. Stock level visible in LP storefront cockpit. Sales close on LP, COGS posts to Ledger automatically.
Inventory SKU -> LP product -> Order -> LedgerLow-stock alerts can spawn Keystone supplier-management tickets with the SKU, reorder quantity, supplier, and lead time pre-attached. Reorder workflow tracked end-to-end.
Inventory low-stock -> Keystone supplier ticket -> Reorder POConductor schedules nightly inventory checks, calls Inventory MCP tools to run reorder pacing, drafts POs via Keystone supplier tickets, notifies the operator in the morning.
Conductor cron -> Inventory check -> Reorder PO draftIf a Pilot project uses Inventory SKUs as materials (e.g. construction project pulling from stock), Pilot logs material cost from Inventory and posts to Ledger as project COGS.
Pilot project -> Inventory pull -> Ledger COGSStudio-generated product images sync to the SKU photo field. Updated photos flow through to LP storefront pages without manual upload.
Studio image -> Inventory SKU photo -> LP productWarehouse staff records in People, hours in Pilot, pay run via Payroll - end-to-end labour tracking for fulfillment operations. Labour cost feeds into inventory landed cost.
People rate -> Pilot hours -> Inventory landed costMulti-brand SMBs get SKU presentation per brand - same physical SKU, different branding/labeling per the Vastura entity that sells it.
Studio brand kit -> Inventory SKU presentation -> LP brand-correctEvery Vastura tier includes a 15-day free trial. No credit card is required up front - you only enter payment when you decide to keep the subscription past day 15. If you cancel within the trial window, your data stays accessible in read-only mode for 30 days so you can export everything cleanly.
If you subscribe and decide within 15 days that Inventory is not the right fit, contact support and we refund the prorated month in full - no questions, no retention call. Annual subscribers get a prorated refund on unused months minus a 5% admin fee, processed back to the original payment method within 7 business days.
Yes - your data is yours. Vastura supports full CSV / JSON / PDF export across every product. Inventory exports include all transactional records, configuration, audit log entries, and attachments. We also provide a Cutover Toolkit (Enterprise tier) for migrating to or from competing platforms with mapping templates included.
Multi-entity is native, not an afterthought. From the Pro tier upward, you can run multiple businesses (Inc / sole prop / partnerships) under one login with per-entity books, branding, and identity. The Enterprise tier unlocks unlimited entities plus consolidated reporting across the holdco. One operator, multiple businesses, one subscription instead of one-per-entity.
Vastura Ltd is Alberta-incorporated and built specifically for Canadian operators. USD-priced SaaS hits Canadian SMBs with a 35-40% FX surcharge after exchange and credit card cross-border fees. We price in CAD, charge in CAD, and write all tax surfaces (GST/HST, CCA, T2 prep) to Canadian rules first. International expansion comes later, but Canada is home base.
All Vastura data sits on Cloudflare's enterprise tier with end-to-end TLS 1.3, at-rest encryption, role-based access control, and a full audit log on every write. We're on the SOC 2 Type 1 - Type 2 roadmap (Type 1 target Q2 2027) and ISO 27001 (Q1 2028). PIPEDA compliance is built in by default - Canadian data residency is on the roadmap for late 2026.
The honest answer: most SMB-tier alternatives are single-tool, USD-priced, and don't talk to each other. Vastura's moat is the integrated stack - Ledger feeds Pilot feeds Studio feeds Launch Pad through the MCP bridge, and CAD-pricing means no FX surcharge. We don't claim to beat every dedicated single-tool incumbent on every micro-feature, but we beat the total cost of running 6 separate USD SaaS subscriptions glued together with Zapier.
No. Onboarding is guided - connect your bank or Shopify, walk through the entity wizard, and you're posting transactions or running storefronts within the first 30 minutes. The optional MCP layer (for AI agent operation) does benefit from a technical user, but the dashboard, reports, and day-to-day workflow are designed for the operator-without-an-IT-department.
Upgrades are prorated and instant - switch from Starter to Pro and you only pay the difference for the remaining days in the cycle. Downgrades take effect at the next renewal so you keep what you paid for. The Conductor agent can also recommend tier changes based on actual usage patterns at the Pro tier and above.
Yes - annual billing is 25% off the monthly rate, applied across every tier and every product. Registered Canadian non-profits and charities can apply for an additional 20% discount (contact support with your CRA registration number). Bundle suites (Ops / Ecomm / Pro / Enterprise) include built-in discounts on top of that.