Employee Portal is the per-seat self-service portal for your employees - pay stubs, T4 / T1 / receipts, expense reports, H&S records, document signing, push notifications. Mobile-responsive, dark mode, multi-entity (Director can switch between entities). Built for the Canadian payroll context (T4, T4A, CRA remittance).
$7/employee/mo CAD (or $63/employee/yr at 25% off annual). Per-seat billing with no minimum seat count beyond Stripe's standard tiered subscription minimum. Pairs with Payroll for end-to-end employee-to-paystub workflow, or runs alongside People for the HR-record-only configuration.
Built for the Canadian SMB that has graduated from emailing pay stubs as PDFs into a proper employee self-service portal - without paying the $4-$12 USD/employee/mo (with FX surcharge) of popular HRIS portals. Critical for any operation with 10+ employees where the volume of 'where's my pay stub' emails becomes a real HR drain.
15-day free trial - No credit card - CAD-pricedThe popular USD HRIS employee self-service portal is $4-$12 USD/employee/month - call it $5-$17 CAD/employee/mo with FX. For a 25-employee operation that's $125-$425/mo CAD just for the employee-facing surface. Bundled into a larger HRIS that you may not need at the SMB tier.
Canadian payroll context (T4, T4A, T1 General, CRA receipts) is treated as a localization afterthought in most USD HRIS portals. Tax document libraries are generic; T4 prep is rarely built in. Bilingual EN/FR is rare. WCB/WorkSafe/CNESST integration is missing.
Multi-entity employee portals don't exist at the SMB tier. If you run 3 entities and have employees across all 3 (some shared, some entity-specific), the popular tools force you to either run 3 separate portals or smush everything together and lose per-entity HR books.
Employee Portal at $7/employee/mo CAD addresses each gap. Canadian payroll context built in. Multi-entity portal where the Director can switch between entities. Direct Ledger payroll JE feed when Payroll is active. PIPEDA-compliant e-signature. Mobile-responsive.
Employee Portal is a per-seat add-on at $7/employee/mo CAD (or $63/employee/yr at 25% off annual). No tier split. No minimum seat count beyond Stripe's standard subscription minimum (typically 1 seat). Pairs with Payroll for end-to-end employee-to-paystub workflow, or runs alongside People for the HR-record-only configuration.
What employees get: pay stub download (PDF with YTD summary), direct deposit confirmation, tax document library (T4, T1 General, receipts, T4A), expense report submission, H&S record access (accident reports, certifications, training logs), document signing (e-signature stub, sign forms), push notifications, mobile-responsive + dark mode, multi-entity portal where the Director can switch between entities.
What the operator gets: dramatic drop in 'where's my pay stub' email volume, reduction in HR clerical work, automated tax document distribution at year-end (T4s pushed to portal, not emailed), expense report routing into Ledger AP for approval + payment, document signing audit trail for compliance.
Canadian payroll context throughout: T4-compliant pay stubs, T4A for sub-contractors, T1 General receipts where applicable, CRA references built into the tax surface. Bilingual EN/FR for QC employees. WCB/WorkSafe/CNESST H&S record integration when paired with People.
Ten employee self-service modules covering pay stubs, tax docs, expenses, H&S, e-sign - mobile-responsive, multi-entity, Canadian payroll context.
Employee can download every pay stub as PDF with year-to-date summary. T4-compliant formatting. Bilingual EN/FR for QC employees. Auto-pushed to the portal when Payroll runs the cycle (no manual email needed).
Pay stub includes direct deposit confirmation - bank, account, amount, deposit date. Discrepancies routable to Keystone HR ticket with the employee record pre-attached.
Year-end tax document library: T4, T4A, T1 General receipts, donation receipts, RRSP contribution slips (where employer-administered). Auto-pushed at year-end. Downloadable by employee for tax filing.
Employee submits expense report with receipt upload, category, project tagging (Pilot integration). Routes through approval workflow to Ledger AP for payment. Paid out via the next Payroll cycle or off-cycle expense reimbursement.
Employee can view their H&S record: accident reports, training certifications, expiry dates, mandatory training attendance. Provincial WCB/WorkSafe/CNESST integration when paired with People Pro+.
Sign employment forms (offer letters, NDAs, policy acknowledgements, training certifications) in-portal. PIPEDA-compliant audit trail. Per-document signing history visible to both employee and HR.
Mobile push for new pay stubs, expense report status changes, document signing requests, certification expiry warnings. Reduces email volume; employees get notified through the channel they actually check.
Full mobile-responsive design. Dark mode toggle. Used by employees on-the-go (warehouse staff, field workers, drivers). Most pay stub views happen on mobile per our usage data.
Multi-entity: Director can switch between entities to manage employees across multiple Vastura entities. Cross-entity employee history preserved. Per-entity HR books at People Pro+.
When Payroll add-on is active, the Employee Portal pay stub view ties directly to the Ledger payroll JE for that cycle. Audit log preserved end-to-end.
| Feature | Vastura | Industry SMB average |
|---|---|---|
| Pay stub download (PDF + YTD) | ✓ | ✓ |
| Direct deposit confirmation | ✓ | ✓ |
| Tax document library (T4 / T1 / receipts) | ✓ | ✓ |
| Expense report submission | ✓ | ✓ |
| H&S record access | ✓ | partial |
| Document signing (e-signature stub) | ✓ | partial extra usually |
| Push notifications | ✓ | ✓ |
| Mobile-responsive + dark mode | ✓ | ✓ |
| Direct Ledger payroll JE feed | ✓ | × |
| Multi-entity portal | ✓ | × rare |
| Canadian payroll context (T4, T4A, CRA) | ✓ | partial |
| CAD-priced (no FX surcharge) | ✓ | × |
| PIPEDA-compliant e-signature | ✓ | partial |
| Bilingual EN/FR for QC employees | ✓ | partial |
| Provincial H&S (WCB/WorkSafe/CNESST) | ✓ with People Pro+ | × |
| Year-end T4 auto-push | ✓ with Payroll Pro+ | ✓ |
| Audit log on every action | ✓ | partial |
Employee Portal at $7/employee/mo CAD beats the per-employee USD HRIS portals by 30-60% at typical SMB scale once you include FX surcharge. For a 25-employee operation, that's $175/mo CAD vs $125-$425/mo CAD on USD HRIS portals - $50-$250/mo of net savings depending on which tool you'd otherwise pick.
The Canadian payroll context (T4 / T4A / CRA / bilingual EN/FR / WCB integration) is the moat. USD HRIS portals treat Canadian compliance as a localization afterthought. Employee Portal is built for the Canadian SMB from day one.
Every tier includes a 15-day free trial. Cancel anytime. Annual billing saves 25%. All prices in Canadian dollars.
Any Canadian SMB with employees needing self-service pay stubs + tax docs
15-day free trial - Cancel anytime - CAD-priced - No FX surcharge
Four personas we built this product for. Find yours below.
Pat's 10-person team uses Employee Portal at $7 * 10 = $70/mo CAD. Pay stubs auto-push to the portal each cycle, T4s push at year-end, employees can submit expense reports through the portal. HR email volume down significantly.
Best fit: Employee Portal + Payroll Pro
Maya employs people across 3 provinces. Employee Portal handles provincial H&S records (WorkSafeBC, WCB AB, WSIB ON) when paired with People Pro+. Bilingual EN/FR for the QC seasonal hire.
Best fit: Employee Portal + People Pro + Payroll Pro
Lisa's holdco has 40 employees across 4 entities. Employee Portal at $7 * 40 = $280/mo CAD handles cross-entity portal access. The Director can switch between entities; employees see their entity-specific portal only.
Best fit: Employee Portal + People Enterprise + Payroll Enterprise
Devon's construction firm pays 8 employees (T4) + 12 sub-contractors (T4A). Employee Portal handles T4 push for employees + T4A push for sub-contractors. WCB premium records via People Pro + WorkSafe integration.
Best fit: Employee Portal + People Pro + Payroll Pro
Vastura is a stack, not a single tool. Each product passes data into the next so you stop running glue scripts and CSV exports.
Pay stubs from Payroll auto-push to the Employee Portal each cycle. Direct deposit confirmation, YTD summary, T4-compliant formatting included.
Payroll cycle -> Employee Portal -> Employee viewPeople feeds employment records, certifications, and H&S history to Employee Portal. Employee sees their record + can sign e-sign requests.
People record -> Employee Portal -> Self-serviceExpense reports submitted via the portal route into Ledger AP for approval + payment. Paid through the next Payroll cycle or off-cycle reimbursement.
Portal expense -> Ledger AP -> Payroll cycleExpenses can be tagged to Pilot projects for proper project cost attribution. Time entries from Pilot tie to the same employee record visible in the Portal.
Portal expense -> Pilot project tag -> COGSPortal-submitted HR requests (missed pay, tax doc question, expense status) route into Keystone HR queue. Per-Cowork ACL keeps HR tickets restricted.
Portal HR request -> Keystone ticket -> HR resolutionConductor at Enterprise can administer the Employee Portal - bulk-push tax docs, schedule certification reminders, run portal-activity reports.
Conductor chat -> Employee Portal admin -> Bulk actionStudio-generated onboarding videos can be required-viewing for new hires. Video completion logged to Employee Portal + People certification record.
Studio video -> Employee Portal -> Completion logInternal newsletters from Marketing Suite (employee announcements, policy updates) push to the Employee Portal news feed.
Marketing newsletter -> Employee Portal feed -> Employee readEvery Vastura tier includes a 15-day free trial. No credit card is required up front - you only enter payment when you decide to keep the subscription past day 15. If you cancel within the trial window, your data stays accessible in read-only mode for 30 days so you can export everything cleanly.
If you subscribe and decide within 15 days that Employee Portal is not the right fit, contact support and we refund the prorated month in full - no questions, no retention call. Annual subscribers get a prorated refund on unused months minus a 5% admin fee, processed back to the original payment method within 7 business days.
Yes - your data is yours. Vastura supports full CSV / JSON / PDF export across every product. Employee Portal exports include all transactional records, configuration, audit log entries, and attachments. We also provide a Cutover Toolkit (Enterprise tier) for migrating to or from competing platforms with mapping templates included.
Multi-entity is native, not an afterthought. From the Pro tier upward, you can run multiple businesses (Inc / sole prop / partnerships) under one login with per-entity books, branding, and identity. The Enterprise tier unlocks unlimited entities plus consolidated reporting across the holdco. One operator, multiple businesses, one subscription instead of one-per-entity.
Vastura Ltd is Alberta-incorporated and built specifically for Canadian operators. USD-priced SaaS hits Canadian SMBs with a 35-40% FX surcharge after exchange and credit card cross-border fees. We price in CAD, charge in CAD, and write all tax surfaces (GST/HST, CCA, T2 prep) to Canadian rules first. International expansion comes later, but Canada is home base.
All Vastura data sits on Cloudflare's enterprise tier with end-to-end TLS 1.3, at-rest encryption, role-based access control, and a full audit log on every write. We're on the SOC 2 Type 1 - Type 2 roadmap (Type 1 target Q2 2027) and ISO 27001 (Q1 2028). PIPEDA compliance is built in by default - Canadian data residency is on the roadmap for late 2026.
The honest answer: most SMB-tier alternatives are single-tool, USD-priced, and don't talk to each other. Vastura's moat is the integrated stack - Ledger feeds Pilot feeds Studio feeds Launch Pad through the MCP bridge, and CAD-pricing means no FX surcharge. We don't claim to beat every dedicated single-tool incumbent on every micro-feature, but we beat the total cost of running 6 separate USD SaaS subscriptions glued together with Zapier.
No. Onboarding is guided - connect your bank or Shopify, walk through the entity wizard, and you're posting transactions or running storefronts within the first 30 minutes. The optional MCP layer (for AI agent operation) does benefit from a technical user, but the dashboard, reports, and day-to-day workflow are designed for the operator-without-an-IT-department.
Upgrades are prorated and instant - switch from Starter to Pro and you only pay the difference for the remaining days in the cycle. Downgrades take effect at the next renewal so you keep what you paid for. The Conductor agent can also recommend tier changes based on actual usage patterns at the Pro tier and above.
Yes - annual billing is 25% off the monthly rate, applied across every tier and every product. Registered Canadian non-profits and charities can apply for an additional 20% discount (contact support with your CRA registration number). Bundle suites (Ops / Ecomm / Pro / Enterprise) include built-in discounts on top of that.